Metropolitan School District of Wayne Township

“We started out just targeting costs, but we found that consolidating our print infrastructure and standardizing on HP also cuts waste, saves time, and helps teachers use classroom resources efficiently.” Pete Just

Chief Technology Officer, MSD of Wayne Township, Indianapolis, Ind.

PREVIOUS SOLUTIONS

The Metropolitan School District of Wayne Township is a school district located in Indianapolis, Indiana. Serving a student population of 16,000 students with diverse needs, MSD of Wayne Township employs 1,100 teachers in 19 schools and has a total of 24 separate buildings.

In this age of increasing demands and tight budgets, school districts everywhere are constantly looking for ways to control operational expenses so they can redirect funds into the education processes. The Metropolitan School District (MSD) of Wayne Township in Indianapolis, Ind., is no exception, and that is why it is an early adopter of technologies that will help control costs and redirect savings.

In 2005, Cannon IV, Inc., an HP Public Sector Elite partner, began working with MSD of Wayne Township to develop a new imaging and printing strategy. Wayne Township wanted to take a multiphased approach to optimize its imaging and printing environment across the school district. Their first objective was to better manage the existing fleet of output devices to reduce costs and optimize the imaging and printing infrastructure and workflows. This was accomplished with a district-wide managed print services agreement on the existing fleet of devices—over 1,600 printers at 24 locations. The next phase would address the needs of individual schools within the school district.

Overall, the objective was to cut costs for printing, reduce consumption of paper, toner, and energy; and improve workflow processes

 OUR SOLUTIONS

CannonIV consolidated and centralized the print infrastructure, standardizing on HP printers and MFPs with managing the print services contract.

  • 70% reduction in print devices, consolidating from 1,670 print devices to 515
  • Create printer and MFP device standards
  • Improve workflows, reduce waste with scan-to-email

OUTCOME AND KEY BENEFITS

Business Benefits

  • Reduce cost per page by 4 cents
  • Save hundreds of thousands of dollars with improved print management
  • Reinvestment of savings into education vs. infrastructure
  • Increase teacher efficiency by streamlining workflows