If you’ve ever moved a business to a new office, then you know it can be very nerve-racking. Despite Houston’s abundance of vacant office space and subdued leasing activity, the average asking rent price has increased a bit. This means in addition to the stress of moving, you have stressed before the move with finding a suitable location and then using that market leverage to negotiate a favorable lease price.
Overall it adds up to a lot of work and when you throw your IT resources into the mix, such as computers, phones, servers, internet, and phone service, and more..it becomes quite a daunting task.
That being said, from a provider of Houston IT services perspective, when it comes to moving tech and IT equipment—Murphy’s Law is in FULL effect. Yes, everything that can go wrong will likely go wrong. After all, we’ve coordinated multitudes of moves for Houston companies and have seen where at least one thing goes awry every single time. How do you mitigate the risk of error when moving IT and tech? You revert to your checklist. You do have your checklist right? We do.
Don’t worry, you’re not the first company that completely overlooks the IT checklist when moving locations and you won’t be the last—but with our IT checklist below, you will be the smartest when you move—after all, you don’t want to be the Dwight Schrute of your company, do you? Then let’s get on it and make sure all of these items are ready to go prior to moving in.
The Office Move Checklist (Cue The OfficeTheme)
One of the first things you need to check before considering a new office location is the quality of the internet service providers (ISP) that are available in the area. Depending on the type of internet connection and speed you need, there might be a slight delay before service can be activated, so it’s good to have all of this in place before moving. A simple phone call is all it takes to make sure you have internet up and running before you move in. You don’t want to move everything over and then wait on internet—that would kill productivity.
Phone System & Service
Being in the Houston IT Services industry, one of the biggest mistakes companies make when moving, is assuming phone service and phones will be at the new building waiting and up and running. Just as with internet, you need to make sure these services are set-up, and ready for use before you even move in. Check availability and compare carrier prices and features for your area as not every carrier has availability in every office. This is where we find the value in a cloud-basedphone system. If your phone system is cloud-based, then this checklist item is covered with your internet service and that’s one less thing to worry about on the list.
When moving to a new office in Houston, you’ve got to make sure that your new space is fully run with cabling that supports computers, phones, printers and more in a network environment. If the cabling is insufficient you will need to have a licensed cable installer run the required cables to the areas needed. You’ll want to test the cabling as well before move in to prevent any surprises.
These days most offices have their own alarm system or some type of badge access system as well. Safety is important but keepin mind to have it done properly, these things can take time to install and discover any exploits or bugs. Security providers will come out to your pending office space and give you a quick estimate on the time and cost it will take to get it all done. Don’t forget quotes for window points of entry as well as doors.
Wi-Fi Hardware Installation
With Wi-Fi quickly becoming the new way to compute given itsrange and freedom—you better coordinate with your cabling installer and your Houston IT services provider and install the right amount of wireless repeaters, access points and range boosters required to keep stable coverage all over your new space.
This one goes hand in hand with alarm controls. Planning out the camera system and design layout for the building is a key step in keeping your business secure in a new location right away. Your cabling installer can run camera cables for you and create hook up points easily.
If you own your own small army of prosumer office printers then you should be fine moving them yourself. However, if you lease a large printer such as a Xerox D95A or a huge digital press, you will need to organize with your vendor to make sure they transport your machines to the new location safely and on time. With the average price range upwards of $53,500 or more—it’s not something you just want to load up in a UHAUL with your employees and shimmied into the elevator. Printers that size and digital presses need to be secured and calibrated for moving so you want to leave it to a qualified Houston IT services provider—they do it all the time.
We know it’s 2018—but there is always that handfulof customers that insist on hanging on to fax technology. There is an easy way around this though. Ditch the archaic fax machine and switch to digital fax providers such as eFax®. Using eFax® all you need to do is make sure your printers are in place and running as well as your internet service, everything else is cloud-basedand easier than a fax machine.
Ready To Get Moving? Skip The Hassle And Call Marimon.
If you’re planning to move your office don’t add any more stress to your employees and yourself than necessary. Get the help you need from the Houston IT Services leader. We can make sure your office transition is smooth and seamless. No need to worry if everyone did their part—we do it all you just follow us and get back to work in your new location. Contact us today for a free consultation.