Ever thought about leasing your printers? For organizations that do a lot of high-volume printing and copying and have large workgroups that depend on access to printers, a high-end laser printer/copier makes sense in terms of efficiency. Laser printers of this capacity come in many different packages with a range of robust features. One thing they all have in common though is that they are all large—in every conceivable way.
Big Printers Cost Big Money
Printers of this nature often have a large footprint and take up a sizeable amount of office space, supports several different sizes of paper, handles high print volume well—and all of that comes with an equally large price tag, with the range being anywhere from 2,000 dollars to well over 10,000 dollars. That is not even including the operating costs and consumables!
For an individual or even a mid-size business that price tag can cause quite the sticker shock to your operating budget considering you’re not even talking about the ongoing costs of using the machine and inevitable repairs and maintenance. In fact, the cost can force a company into a very uncomfortable predicament of possibly cutting back on other vital resources in order to facilitate the costs of one of these printers or settle for a band-aid solution that ends up costing more money in the long run.
But there is another way—Leasing.
Leasing Printers Can Be A Viable Solution
Whether you are seeking a workgroup printer that can perform dual duties as a digital press and a high-volume copier/collator, printing equipment is a huge cash outlay for businesses of all sizes.
Choosing to lease your printing equipment rather than purchasing outright, can be very beneficial in terms of preserving cash flow while giving the technology you need to have a competitive advantage.
Also, as your printing and copying needs evolve, leasing gives you the flexibility to scale up as necessary in order to meet your evolving needs as your business grows. When you purchase, you don’t have that type of flexibility and you’re stuck trying to unload depreciated equipment to be able to afford new units.
Benefits Of Leasing
- Averting Obsoletion: Leasing equipment is an easy and manageable way to ensure your equipment doesn’t slip away into obsoletion. This may be a huge concern for your particular organization while it may not be for others. If your business requires just basic printing and copying, then you will be less concerned about obsoletion. However, if you rely on specialized printers such as wide-format and auto CAD features, then this is a major concern for your organization.
- Low Initial Costs: Leasing can help businesses get the printers and copiers they need with a low initial cost, If you purchase printers with financing through a bank loan, you will likely be required to provide a down payment of roughly 10-20% of the requested loan amount. Even though a lease may require the first and last installment upfront before the term begins— it’s still a lot more modest initial investment than a down payment for a sizeable loan. You want to preserve your working capital for expenses that give a better return on your investment like your labor force and specialized talent. There’s also another hidden benefit in leasing versus financing for smaller businesses. Most smaller businesses don’t have access to a large amount of credit, so whenever available credit can be preserved—it’s a positive
- No Resale Or Disposal Worries: When a company leases printers and copiers, there’s no need to worry about disposal or resale hassles that come with purchased equipment. Leasing is very convenient since the equipment providers also bundle maintenance in most plans or it can be added as an additional service. Most organizations with very limited IT staff opt to lease for the simple benefit of not having to worry about the maintenance and repairs of the equipment.
Now, some organizations might have the mentality that purchasing outright is the only way to go but that doesn’t mean that there aren’t some drawbacks to purchasing outright as you might guess.
Drawbacks Of Purchasing
- Initial Cost: As mentioned, purchasing a printer that costs several thousands of dollars or even upward of ten thousand dollars is just not practical for most small businesses to undertake. With businesses that require highly specialized printers, for example, can put a hit on operating expenses as those machines easily can top out at over twenty thousand—not to mention they are expensive to repair.
- The Burden Of Ownership: When you purchase a printer that has become obsolete or has worn beyond practical repair, you bear the burden to replace that unit with an updated model. Obsoletion is expected but still, it is a heavy burden and a huge concern for many business owners, especially when a printer fails unexpectedly even before it’s obsolete.
- Maintaining Standards Becomes Difficult: When a company has multiple branches, maintaining continuity and conformity to corporate standards can be difficult as it is. When it comes to printers and copiers this can be a real eye-opening problem. When purchasing isn’t done from a central office in a corporation, different branches might get different equipment with capabilities and/or quality that doesn’t match the other branches. Not to mention it makes troubleshooting hard for your IT department as they have to figure out which branch has what, and then determine if they even know how to walk someone through a typical tech support call for the printer in question.
Tax Implications Of Leasing And Buying
Of course, one other thing that needs to be considered when choosing whether to buy or lease is the tax implications on both options. Printers and copiers are classified as depreciating assets, which you can claim on taxes when purchasing outright, but that doesn’t mean you can’t do that with leases either. In fact, many equipment leases can also be claimed under a Section 179 deduction when your organization files taxes. You should discuss this aspect in more detail with your organization’s accountant before making the important decision of buying or leasing.
Marimon: The Right Kind Of Lease At The Right Price
At Marimon, we understand that when it comes to our clients’ printing and document needs, one size—and one plan—does not fit all. While some customers are best served by owning equipment outright, others may only need devices for a limited time or for a particular project. Some customers may need equipment on a consistent basis but cannot pursue traditional avenues to purchase new devices.
To more fully address the varying requirements and budgets of our clients, Marimon offers leasing and rental programs. Creating a printing solution that meets your needs, and facilitating the availability of the equipment required to meet those needs, is one of Marimon’s special talents.
BENEFITS OF PRINTER LEASING OR COPIER RENTING EQUIPMENT
Marimon’s printer leasing and office equipment rental programs grant you access to our outstanding stock of printers and other office equipment. We partner with leading printer manufacturers like Canon and Lexmark to provide our customers with the best office products available today.
At the same time, our pricing structure helps you mitigate the upfront costs of buying a printer or copiers. You get the equipment and support you need while freeing up funds to address other business needs.
Increase your business productivity today and book a consultation. One of business leasing experts will contact you to see how we can best serve you.
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