Copiers can be the most useful and most frustrating devices at the same time. On one hand, they perform the essential service of copying. On the other hand, they can be complicated and malfunction too often. When choosing a copier, you will want to ask your copier service a few questions to make your life easier.
Do I need an Inkjet or Laser/LED Copier?
The first decision you will have to make is what type of copier will get the job done. While there are a lot of different types of copiers, the two most common are inkjet and laser/LED. Laser/LED copiers are great if all you need is high speed copying of text documents. If you need higher resolutions for things like graphics and photos, inkjet is the way to go.
What Types of Media?
Another important consideration is what types of media the copier can handle. There are different types of paper sizes and weights. Depending on what you are going to be copying, you will want to choose a copier that can handle that type of paper or media. Also, look at the method by which the copier scans documents. If you need to copy pages from books, look for flatbed copying rather than sheet feeders.
What Volume can the Copier Handle?
Copiers are designed to handle a certain workload. If you will be doing a lot of copying, make sure that the device can handle the load. Ask your copier service about the device’s recommended usage or pages per month duty cycle.
What about Print Speed and Paper Handling?
If you don’t want to spend time waiting for pages to print or reloading trays, then you will want to pay attention to the copier’s print speed and paper handling. The speed with which a copier prints is expressed as pages per minute (PPM). Look for a copier with a high PPM if you don’t want to wait for copies all day.
Paper handling is how much paper the copier can handle in its paper tray. The larger the capacity, the less often you will have to refill it. Who wants to constantly refill copier trays?
What about Network Connection?
Many devices can connect to a network. This is especially useful if you also plan to use the device for printing. Make copies straight from your device or the cloud using a network connection.
Does it Offer Duplexing, Finishing and Hole Punching?
Be sure to ask your copier service about these extra features. For example, if you need to staple documents together, then look for a copier with finishing. Finishing simply means that the copier can staple documents together.
Duplexing is another useful feature to have. It means that you can print on both sides of a page. Some devices also offer hole punching, which is another time-saving feature that will benefit many office workers.
Once you’ve covered all these questions with your copier service you should be on the right track to selecting the right copier for your needs. The best copiers are the ones that make your job/life easier and not more complicated.
If you are looking for a copier service in the Houston area, Marimon has been supplying and servicing copiers since 1978. Contact us today for more information on copiers or our other business IT services.