Multi-function Systems

When it comes to managing business expenses you need to have the conversation with yourself on "how much is this outsourcing really costing me?"

I meet with people all the time who outsource their printing for a down-right ridiculous amount of money. While visiting a customer earlier this year, we were able to find out that they were outsourcing about 3,000 bulletins at $.50 cents a pop for their craft store business! When we told them we could get their costs down to less than $0.08 cents per bulletin, they were speechless! continue reading...

What exactly is workflow? It is defined as a sequence of connected steps. It is a depiction of a sequence of operations. The flow as it related to document management is how it is transferred from one step to another.

Workflows are designed to achieve processing intents of some sort, such as physical transformation, service provision, or information processing. Why is Workflow Important to Me? Understanding Workflow and its connection to documents allows companies to map current processes then actively simplify the steps involved. continue reading...

Advances in technology have resulted in many different types of printers. Unfortunately, all these printers are not created equal. Some have good quality and some will be poor quality. Make sure to pay attention to the different functions and characteristics. Here are some questions you may want to ask before buying a printer: · How large is my company? continue reading...

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It is very common for a single office to have a collection of desktop printers and high-volume multifunction devices (MFP). However, it is often hard to tell if those desktop printers are actually benefitting your business.

Obviously, desktop printers require a smaller initial investment, but can be expensive in the long run with specialized parts, labor and supplies all factored in. More often than not, it is a better investment to purchase an MFP for a central location rather than offering a variety of employees a desktop printer. continue reading...

The everyday use of your copier or printer puts a considerable amount of wear and tear on the machine. It is very similar to adding miles to your car everyday as you drive to and from work. Preventative maintenance and regular service is necessary to keep your devices running and optimal levels.

A poorly maintained machine can cause a variety of productivity issues. Whether copies come out smudged or printing stops all together, having a machine that is not functioning properly can really affect how your company does business. continue reading...

Not long ago, cellular phones were simply used for phone calls. However, today we can e-mail, text, surf the internet, take pictures, and even watch movies on our cell phones. It is very clear that we expect a single device to do more than just one task. This should not be any different in the workplace.

With the digital revolution in full swing, people are getting more and more used to working with a myriad of devices, each designed to make our lives just that little bit more convenient. The traditional office probably includes printers, fax machines, copiers and scanners. These devices not only take up physical space, but they also consume financial resources. 

Just as our cell phones have integrated with other devices, a multifunction printer (MFP) can combine various document-related tasks into one easy-to-manage machine. With a MFP, your company can cut overhead costs and free up valuable space. Plus, you can help enable remote employees with easy online integration. continue reading...

The use of color documents is continuing to rise in almost every industry. Therefore, you are probably looking for ways to reduce their color output costs. Fortunately, there are several smart ways that you can enjoy the benefits of color printing.

Tip 1: Avoid Ink Jet Printers

Color ink jet printers are often bundled with the purchase of a PC. Therefore, it is easy to accumulate them without actually purchasing them. Unfortunately, they are actually the most expensive color output devices to operate when running full-color documents longer than 1-2 pages.

Tip 2:  Eliminate Unnecessary Background Color

Documents with solid color backgrounds use a considerable amount of toner and take more time to process, slowing down the printing time. This can cause costs to skyrocket.

You can increase productivity and reduce costs by using bright colors on a white background. While a colorful background may look good on your computer screen, that same image will actually look more professional when printed with a white background. continue reading...

Offices everywhere continue to explore how they can reduce their carbon footprint. However, many offices fail to realize that some of the biggest power consumers are copiers and printers.

With today’s multifunction systems, it is very easy to install a single machine that will print, copy, scan and fax. A typical workgroup consumes 481 kWh per month and costs over $600 per year to power. Now think about how many workgroups are in your company and see how more devices, may not always be better.

Reducing the power consumption of your printer and copier fleet makes both environmental and economic sense. Here are a few ways that we can help you accomplish this:

Solution 1: Device Consolidation

A practical solution for decreasing costs is consolidating devices with multifunction systems that print, copy, fax and scan. Today, there are many options available that include compact desktop systems, robust workgroup and even departmental systems. continue reading...

There is no doubt most offices have taken advantage of the benefits of wireless internet. Without having to deal with cumbersome cables, employees are able to conduct their work throughout the office, increasing collaboration. Now you can increase the productivity of your business even more with multifunction devices with Wi-Fi connectivity. A wireless device allows documents to be printed from portable laptops, digital cameras or other devices within range.

Through the use of a built-in Wireless Network Interface Card (WNIC), printers are now more mobile and versatile than ever. By replacing the standard USB connection, you allow for minimal cabling to connect the device to electricity. Not only does this provide mobile printing, but it also makes reallocating your devices quick and easy. 

Wireless multifunction devices still have all the features of a standard device and also reduce clutter and dangerous cables in offices. With access to a central printer connected to a Wi-Fi hub, hundreds of employees will have printing capabilities without having to share cables.

When it comes to designing and customizing the layout of workspaces, wireless devices offer expanded flexibility. Most wireless multifunction systems can work within a radius of about 150 feet. continue reading...