Data Security

INTENT OF THIS DOCUMENT:
Canon recognizes the importance of information security and the challenges that your organization faces. This white paper provides information security facts for Canon imageRUNNER ADVANCE systems. It provides details on imageRUNNER ADVANCE security technology for networked and stand-alone environments, as well as an overview of Canon’s device architecture, framework and product technologies as related to document and information security.

This white paper is primarily intended for administrative personnel responsible for the configuration and maintenance of imageRUNNER ADVANCE systems. The information in this document, in conjunction with other best practices, may be used as guidance to help improve your organization’s overall security. Some security settings may affect device functionality or performance. You may want to test these settings before deploying them in your environment to ensure you understand their effects.

Canon does not warrant that use of the information contained within this document will prevent malicious attacks, or prevent misuse of your imageRUNNER ADVANCE systems. continue reading...

In today’s information age, protecting critical data of an organization’s branch offices, across multiple locations, should be standard practice. However, delivering a robust data protection strategy in environments with limited resources and often untrained personnel, can prove challenging. IDC quantified the size of this challenge: one-fifth of large companies have over 50% of their data in remote offices1, and another one-third of large companies have 20-50% of data in their remote offices. Very often, business-critical data at remote or branch office (ROBO) locations is inadequately protected, exposing the business to greater risk of lost data and lost productivity.

Introduction
A study conducted by industry analyst Enterprise Strategy Group found that the top three IT priorities for remote office / branch office (ROBO) locations were driven by business priorities: to improve information security, ensure regulatory compliance, and enhance disaster recovery2. However, the many choices in data protection technologies and approaches, coupled with a wide range of vendors to choose from, can make data protection planning a daunting endeavor.

This white paper drills deeper into these challenges and the considerations for a better way to approach data protection. It also explains how the HP data protection portfolio can help businesses overcome their data protection challenges, and drive better business outcomes. The white paper includes a glossary, defining terms used to expand data protection approaches, and where customers can find further information on HP data protection offerings. continue reading...

Introduction

The Canon imagePROGRAF series is equipped with a disk erase feature that erases print jobs sent to the printer from the printer's hard disk. This feature completely erases data sent to the printer, such as classified data and private information, so that it is not leaked to third parties.

Generally, data written to hard disks on computers or printers is not completely erased when the memory is deleted or initialized in the usual way. You can use data recovery software to recover deleted data and retrieve information. This is precisely why preventing data recovery and completely deleting data is so important.

Disk Erase Features

The disk erase feature included with the Canon imagePROGRAF series responds to the need for an increased level of security.

The disk erase feature included with the Canon imagePROGRAF has the following 3 modes.

Secure Erase Mode

This is the highest level of erasure. It meets to U.S. Department of Defense requirements (DoD 5220-22.M) for the erasure of disk media.

Data stored on the printer's hard disk is overwritten multiple times and then checked after the final overwrite. This makes hard disk analysis used during disk recovery impossible, preventing data recovery. For more information, see "5 How Secure Erasure Mode Works".

Secure Quick Erase Mode

In this mode, data stored on the printer's hard disk is overwritten once with random data. This prevents data from being recovered using software. This mode erases data quicker than Secure Erase Mode.

High-speed Erase Mode

In this mode, the file management information for the data stored on the printer's hard disk is initialized. Because only the file management information is initialized, the data still remains on the hard disk. continue reading...

By electing to deploy a scanning solution, you recognize the unique return on
investment an integrated scanning solution can offer. You understand that the
office copier has emerged as a networked device with many functions: copy,
print, fax, and scan. The benefits of scanning are not as obvious as copy, print,
and fax, but can have the greatest impact on productivity by enabling you to
integrate paper into your digital enterprise applications. Not only will your
company realize an immediate increase in productivity but, you will also directly,
positively impact your bottom line.

Product overview Distributed document scanning and the case for electronic distribution Electronic scanning, distribution, and storage of paper documents
offers enormous opportunities for cost savings, productivity improvements, and increased business effectiveness. continue reading...

eCopy ™ document imaging solutions integrate paper documents with your existing business applications — e-mail, fax, document management systems, and workflow management applications — and provide key features that make eCopy products the most secure document integration solutions available today.

eCopy solutions link office devices to mission-critical business applications. Whenever shared office scanners and copiers connect to your network, security is a prime concern. Additionally, since paper-based documents frequently contain information that is confidential or sensitive in nature, the privacy of scanned documents must be assured. At the same time, if organizations are to realize the huge cost savings that electronic document imaging makes possible, employees must readily adopt the technology-based process. It must be simple and easy to use—very easy to use. Our solutions work with standard digital copiers and office scanners, and provide a simple touch-screen interface that makes scanning as easy as copying. continue reading...

Today’s sophisticated network copiers or multifunctional products (MFPs),integrate copier, scanner, printer and facsimile functionality into a single platform, with the added capability of network-based document capture, storage and distribution. A primary on-ramp to the government’s network, these devices can convert hardcopy documents into easily shared digital files.

As a centralized network document processing hub, MFPs can also pose a potential risk to mission-critical information and applications. Theft or redirection of data is a danger when anonymous walk-up usage is possible. With an expanding MFP installed base deploying safeguards that ensure that only authorized users gain access to the device is not only a best practices imperative, but a federal mandate. continue reading...