Electronic Forms & Variable Date Printing
How can you remove non-customizable pre-printed forms from your office? Electronic forms allow you this possibility by moving your paper-based forms to an electronic format you can easily customize. Your business will benefit by replacing pre-printed forms, conducting personalized one-on-one marketing, and marketing to your existing customers on the documents you generate for them.
Replace Pre-printed Forms
If you are using pre-printed forms, you are likely spending a lot of money to maintain those forms. In some cases, the pre-printed form can cost as much as 15 cents per part. That means that a three part form can cost as much as 45 cents.
By printing your variable form content at the same time as the form on your low cost multi-function device, your business can significantly reduce your costs in producing invoices, statements, delivery documents and other forms your system creates for you.
From your accounting system or customer relationship management system, you have a vast amount of data at your disposal about your customers. You have the ability to see your customers’ buying habits as well as their buying history. Using variable data printing technology and your multi-function system, you can create compelling one to one marketing materials that are highly personalized for you customers’ individual buying habits.
The easiest person to sell to is someone who has already purchased from you. By redesigning your invoices to create space for customer-focused advertising, you can show your customers current specials you might be offer to encourage them to spend more money with you. That advertisement can be as simple as an ad that every customer can see or can be changed based on certain data from the account, such as the current status or amount of the purchases from the last year.
Direct Output to Multiple Locations
Your data needs to be available across multiple locations. Some of your customer may want their invoices mailed, faxed or emailed. You may need to print a copy for yourself at the same time. Perhaps you have an electronic document management system where you store an image of all your documentation. With eform technology, you can have a copy of the document distributed automatically to the location of your choice. Moreover, these documents will be automatically sent to all locations you specify.
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