Building your document management system and converting paper-based documents to electronic documents begins the capture process. To be effective, document management systems must allow for simple, high-quality capture of paper documents and converting them to electronic images.
What Does Capture Do?
When a paper-based document is captured electronically the result can be as simple as an image that can be emailed, faxed or stored. In addition, this document can be converted to a text document using OCR (optical character recognition), added to a document management database with automatic indexing of search fields, or can even automatically apply data to accounting systems.
Automated Document Indexing
Utilizing OCR technology or 1D and 2D barcodes, a document that is to be added to an electronic document management database can be automatically indexed. This technology allows for documents to be immediately and readily available for search and retrieval across a network.
Document capture is the foundational technology for workflow automation. When scanning is complete, the extracted data is immediately available to trigger automated workflows to streamline business processes.
Automated Application Data Entry
Whether you documents are structured (the same format every time, such as survey forms), semi-structured (similar format every time, such as vendor invoices), or unstructured (the format is different every time, as in correspondence from customers), data entry can be automated to streamline your processes. Extracted data can be automatically transferred to business applications such as accounting and inventory systems or CRM (customer relationship management) systems.
Marimon Business Systems represents eCopy’s powerful and flexible suite of capture and advanced integrated document imaging products. Whether you are a sole proprietor interested in improving personal productivity or a large corporation needing to integrate paper-based information with electronic business processes, eCopy products provide flexible document imaging solutions. To learn more about eCopy products, visit our product catalog.
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