Houston Print Management

When it comes to managing business expenses you need to have the conversation with yourself on "how much is this outsourcing really costing me?"

I meet with people all the time who outsource their printing for a down-right ridiculous amount of money. While visiting a customer earlier this year, we were able to find out that they were outsourcing about 3,000 bulletins at $.50 cents a pop for their craft store business! When we told them we could get their costs down to less than $0.08 cents per bulletin, they were speechless! continue reading...

What exactly is workflow? It is defined as a sequence of connected steps. It is a depiction of a sequence of operations. The flow as it related to document management is how it is transferred from one step to another.

Workflows are designed to achieve processing intents of some sort, such as physical transformation, service provision, or information processing. Why is Workflow Important to Me? Understanding Workflow and its connection to documents allows companies to map current processes then actively simplify the steps involved. continue reading...

Advances in technology have resulted in many different types of printers. Unfortunately, all these printers are not created equal. Some have good quality and some will be poor quality. Make sure to pay attention to the different functions and characteristics. Here are some questions you may want to ask before buying a printer: · How large is my company? continue reading...

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It is very common for a single office to have a collection of desktop printers and high-volume multifunction devices (MFP). However, it is often hard to tell if those desktop printers are actually benefitting your business.

Obviously, desktop printers require a smaller initial investment, but can be expensive in the long run with specialized parts, labor and supplies all factored in. More often than not, it is a better investment to purchase an MFP for a central location rather than offering a variety of employees a desktop printer. continue reading...

The everyday use of your copier or printer puts a considerable amount of wear and tear on the machine. It is very similar to adding miles to your car everyday as you drive to and from work. Preventative maintenance and regular service is necessary to keep your devices running and optimal levels.

A poorly maintained machine can cause a variety of productivity issues. Whether copies come out smudged or printing stops all together, having a machine that is not functioning properly can really affect how your company does business. continue reading...

Nowadays, everyone is looking for ways to cut down their carbon footprint. Unfortunately, it can be fairly expensive to “go green”. Having a green printing strategy can help you save money at the same time as saving the environment.

Office printing consumes a lot of paper and energy. Based on average usages, it is very easy for your office to contribute tens of thousands of pounds of greenhouse gases to the environment a year.

One simple and effective way to reduce your office’s carbon footprint is to set your printers and copiers to default with two sided printing. By turning two pages into one, you can reduce paper usage by 50%. This small step can save up to 60 trees annually and eliminate up to 14,000 lbs of greenhouse gases. It could also save your company money by using less paper! continue reading...

It is very easy for your IT team to become overwhelmed by end user issues and lose sight of your company’s core business initiatives. Many of these end user issues relate to office printing. Paper jams, offline systems and supply shortages consume IT professionals because rarely can they fix these issues remotely.

Luckily, there is a solution. Managed Print Services (MPS) can help your IT personnel focus on their tasks. Furthermore, MPS will make your entire printer fleet more efficient and cost effective by eliminating printer management from the tasks of your IT team and providing the following services:

· On Site Service: A certified technician will come to your office to take care of any service issues with your devices.

· Maintenance: Like all mechanical devices, printers require maintenance. With MPS, your devices will receive preventative maintenance to minimize printer downtime. continue reading...

The health of the environment is a pretty hot topic these days. Hybrid vehicles, biodegradable packaging and reusable grocery bags are just some of the ways society has been inundated by environmental friendly technologies.

It didn’t take long for companies to realize they need to reduce their carbon footprint, too. However, in today’s tight financial economy, it can be hard to adopt expensive albeit green technology. Luckily, designing and implementing a green printing strategy can help save the environment and save money.

A green printing strategy starts with the goal of reducing the carbon footprint of office printing by targeting paper usage and energy usage. When these areas are optimized, the combined environmental and economic impact is amazing. continue reading...

In today’s work environment, expenses rarely go unchecked. It is very common for a department of a company to be required to create monthly or quarterly expense reports. However, tracking printing costs can be quite the task. Therefore, many companies simply lump the expense in with other various office costs such as supplies or furniture. Although this may seem like the easiest way to complete expense reports, it may also be the most expensive.

Print management software is an easy way to control, monitor and report the printing done by your company. Not only will your monthly reports be made simple, but you will become more aware of where your budget is spent. You will also be able to use access controls to limit printing to certain departments and set up defaults to save ink and paper. continue reading...