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Web Master's blog

How much are you outsourcing?

Submitted by Web Master on Thu, 10/28/2010 - 11:39
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When it comes to managing business expenses you need to have the conversation with yourself on "how much is this outsourcing really costing me?"

I meet with people all the time who outsource their printing for a down-right ridiculous amount of money. While visiting a customer earlier this year, we were able to find out that they were outsourcing about 3,000 bulletins at $.50 cents a pop for their craft store business! When we told them we could get their costs down to less than $0.08 cents per bulletin, they were speechless! continue reading...

What is Workflow and Why Should I Care?

Submitted by Web Master on Thu, 10/28/2010 - 11:30
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What exactly is workflow? It is defined as a sequence of connected steps. It is a depiction of a sequence of operations. The flow as it related to document management is how it is transferred from one step to another.

Workflows are designed to achieve processing intents of some sort, such as physical transformation, service provision, or information processing. Why is Workflow Important to Me? Understanding Workflow and its connection to documents allows companies to map current processes then actively simplify the steps involved. continue reading...

What should I look for When I Purchase a Printer?

Submitted by Web Master on Thu, 10/28/2010 - 11:20
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Advances in technology have resulted in many different types of printers. Unfortunately, all these printers are not created equal. Some have good quality and some will be poor quality. Make sure to pay attention to the different functions and characteristics. Here are some questions you may want to ask before buying a printer: · How large is my company? continue reading...

Take your document security very seriously!

Submitted by Web Master on Thu, 10/28/2010 - 11:12
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There has been increased media coverage in the past 6 months on the importance of document security. I’m approached all the time by people asking how they can improve the security of their MFPs and documents.
 
One of the best ways to secure your documents is to remove any residual data that is left behind on electronic memory or disk drives. These remnants are from any time that you copy, print, scan or fax. continue reading...

Choosing Between a Multifunction Device and a Desktop Printer

Submitted by Web Master on Mon, 09/20/2010 - 05:55
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It is very common for a single office to have a collection of desktop printers and high-volume multifunction devices (MFP). However, it is often hard to tell if those desktop printers are actually benefitting your business.

Obviously, desktop printers require a smaller initial investment, but can be expensive in the long run with specialized parts, labor and supplies all factored in. More often than not, it is a better investment to purchase an MFP for a central location rather than offering a variety of employees a desktop printer. continue reading...

Caring for Your Devices

Submitted by Web Master on Mon, 09/20/2010 - 05:52
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The everyday use of your copier or printer puts a considerable amount of wear and tear on the machine. It is very similar to adding miles to your car everyday as you drive to and from work. Preventative maintenance and regular service is necessary to keep your devices running and optimal levels.

A poorly maintained machine can cause a variety of productivity issues. Whether copies come out smudged or printing stops all together, having a machine that is not functioning properly can really affect how your company does business. continue reading...

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